Your NGO is unlike any other. Your AI system should be too.
Run your NGO like a team twice your size
Whether you’re just getting started with AI or already using it and wondering why it isn’t doing more — we build the system that actually changes what your team can accomplish.
Our story
Why you can trust us to build yours
Two NGOs. Under 5 volunteers each. No budget for the staff we needed. Everything — content, donor updates, outreach, reporting, campaigns — falling on the same handful of people already running out of hours.
We built AI systems to fill the gap. Not because we had a plan to sell them. Because we had no other option.
What we learned building those systems is what we now bring to yours — built from scratch around how your NGO actually operates, not adapted from a template.
We built AI systems to fill the gap. Not because we had a plan to sell them. Because we had no other option.
What we learned building those systems is what we now bring to yours — built from scratch around how your NGO actually operates, not adapted from a template.
Supporting autism families — coordinating content, outreach, podcasts, donor, and educational material with a tiny volunteer team.
Built and runs a global NGO
For autism fathers — managing campaigns, social media, donor updates and community outreach with a small volunteer base.
Built and runs a Swedish NGO
It didn't start as a business idea. It started as a survival strategy
Reports, meeting notes, donor emails — all written from scratch every time. Hours every week producing nothing new.
Social media, newsletters, impact stories — all competing for the same 5 people's stretched time. During busy periods, content simply stopped.
Fundraising happened reactively. No structure, no outreach sequence, no follow-up. Every campaign started from zero.
We couldn't hire them at $1,000–$2,000 each per month, that was $2,000–$6,000 we didn't have. So we built an AI system instead.
One connected system replaced what three new hires would have done.
“Two of us, with no budget weren’t replacing people we had. We were replacing people we needed but couldn’t afford. The AI system filled that gap — and kept filling it as the organisation grew.”
— Glenn Michael & Anders Joelsson
What the system replaced
Would have hired
Would have hired
Would have hired
Monthly staffing cost avoided
By building an AI system instead of hiring, Autism Parents United avoided the ongoing cost of 2–3 part-time staff — permanently.
$2,000–$6,000/mo
$24,000–$72,000 per year
What actually improved
Content became consistent
Social posts, newsletters and impact stories go out regularly
even during the busiest periods.
Donor communication stabilised
Updates went from ad hoc to structured. Donors heard from us consistently for the first time.
Campaigns had structure
Clear timeline, outreach sequence, and follow-up flow not last minute and not from scratch.
Admin: hours to minutes
Reports, meeting notes, volunteer updates all handled by AI prompts built for our context.
The problem we solve
Three problems. Three AI systems. One price that beats hiring every time.
Whatever your size — we build the system that does the work the hire would have done, at a fraction of the monthly cost.
Admin eats mission time
Reports, updates, meeting notes — written from scratch by people who should be focused on the mission.
Usual fix:
part-time admin $800–$1,500/mo
Our fix: AI workflow system
Content stops and starts
Social media and donor newsletters go quiet when the team is busy. Inconsistency costs donor trust.
Usual fix:
freelance comms $1,500–$3,000/mo
Our fix: AI content engine
Campaigns run without a system
Fundraising is reactive and starts from zero each time. No structure, no outreach sequence.
Usual fix:
fundraising agency $3,000–$10,000/mo
Our fix: Campaign accelerator
We work with NGOs at every stage
Just starting out
1–5 volunteers
Building something important with almost no resources. We give you a focused system that does the work of the people you cannot afford to hire yet.
Instead of part-time admin
$800–$1,500/mo
Running programs
5–20 staff
Established but stretched. Your team is doing the work of twice the people. We build your system to carry the load so your people focus on the mission.
Instead of a freelance comms person $1,500–$3,000/mo
Scaling impact
20+ staff
Running campaigns and needing real infrastructure — not tools bolted together, not agency dependency. We build it so your team owns it permanently.
Instead of hire an agency
$3,000–$10,000/mo
How it works
From scattered AI tools to one system that actually works
- Impact CheckFree NGO AI Impact Check
Not sure where to start, or already using AI but not seeing the results you expected? A 10-minute assessment that shows exactly where to focus first — and what a real system would change
- System AuditNGO AI System Audit
We go deeper — mapping how AI is currently running in your organisation, where it's falling short, and exactly what needs to change to get real impact, not just faster drafts.
- System BuildWe build your system
Already on ChatGPT, Claude, or another AI tool? We build your system there — shaped entirely around your NGO's workflows, not a template.
You choose how to run it
Self-managed — best if your team has time to run it day-to-day
- Full handover and team training
- Complete prompt library + SOPs support included
- No ongoing fee required
Done-for-you — best if you want it handled for you
- Monthly management by Optilinked
- Content + campaign support included
- New templates added monthly
Find out why AI isn't doing more for your NGO yet
Most NGOs are already using AI. Most aren’t seeing the impact they expected. The free AI Impact Check takes 10 minutes and shows you exactly what’s missing — whether you’re just starting out or already using tools that aren’t delivering.
