We build AI systems. We tested them on our own NGOs first.
Run your NGO like a team twice your size
Optilinked was founded by Glenn Michael and Anders Joelsson — who built Autism Parents United and Autism Dad United Sweden with under 5 volunteers each. We used AI to replace the hires we couldn’t afford — so our time went back to the families we started this for, not the admin. Now we help other NGOs do the same.
Our story
We built this system for ourselves first
Optilinked AI NGO support system didn’t start as a business idea. It started as a survival strategy. Running two global NGOs with under 5 volunteers and no budget for staff, we had to find a way to do the work of a full team — without hiring one.
This is how we did it, what it saved us, and why we now build the same system for other NGOs.
Built and runs a global NGO
Supporting autism families — coordinating content, outreach, podcasts, donor, and educational material with a tiny volunteer team.
Built and runs a Swedish NGO
For autism fathers — managing campaigns, social media, donor updates and community outreach with a small volunteer base.
Built from real NGO operations and delivered as practical AI-supported systems
Reports, meeting notes, donor emails — all written from scratch every time. Hours every week producing nothing new.
Social media, newsletters, impact stories — all competing for the same 5 people's stretched time. During busy periods, content simply stopped.
Fundraising happened reactively. No structure, no outreach sequence, no follow-up. Every campaign started from zero.
We couldn't hire them at $1,000–$2,000 each per month, that was $2,000–$6,000 we didn't have. So we built an AI system instead.
AI workflows, prompt libraries, content systems, and campaign structures in one connected workspace. The team didn't grow. The output did.
“We weren’t replacing people we had. We were replacing people we needed but couldn’t afford. The AI system filled that gap — and kept filling it as the organisation grew.”
— Glenn Michael & Anders Joelsson
What the system replaced
Would have hired
Would have hired
Possibly needed
Monthly staffing cost avoided
By building an AI system instead of hiring, Autism Parents United avoided the ongoing cost of 2–3 part-time staff — permanently.
$2,000–$6,000/mo
$24,000–$72,000 per year
What actually improved
Content became consistent
Social posts, newsletters and impact stories go out regularly
even during the busiest periods.
Donor communication stabilised
Updates went from ad hoc to structured. Donors heard from us consistently for the first time.
Campaigns had structure
Clear timeline, outreach sequence, and follow-up flow
not last minute and not from scratch.
Admin: hours to minutes
Reports, meeting notes, volunteer updates
all handled by AI prompts built for our context.
The problem we solve
Most NGOs are trying to do the work of a much larger team
Whether you have 3 volunteers or 30 staff, the challenge is the same — too much to do, not enough people, and no budget to fix it by hiring.
Admin eats mission time
Reports, updates, meeting notes — written from scratch by people who should be focused on the mission.
Usual fix:
part-time admin $800–$1,500/mo
Our fix: AI workflow system
Content stops and starts
Social media and donor newsletters go quiet when the team is busy. Inconsistency costs donor trust.
Usual fix:
freelance comms $1,500–$3,000/mo
Our fix: AI content engine
Campaigns without system
Fundraising is reactive and starts from zero each time. No structure, no outreach sequence.
Usual fix:
fundraising agency $3,000–$10,000/mo
Our fix: Campaign accelerator
We work with NGOs at every stage
Just starting out
1–5 volunteers
Building something important with almost no resources. We give you systems to punch above your weight.
Instead of a part-time admin
$800–$1,500/mo
Running programs
5–20 staff
Established but stretched. Your team is doing the work of twice the people. We replace the hires you can’t justify yet.
Instead of a freelance comms person $1,500–$3,000/mo
Scaling impact
20+ staff
Running campaigns and needing real systems — not tools bolted together and not permanent agency dependency.
Instead of hire an agency
$3,000–$10,000/mo
How it works
From free check to working system in four steps
- 1
A short online assessment showing where AI saves your team the most time. Free, 10 minutes, no commitment.
- 2NGO AI readiness audit
We map your workflows, identify the biggest time drains, and recommend
which system fits your NGO. - 3We build your system
You choose your system. We build it in ChatGPT or Claude, specific to your
NGO's context and workflows. - 4You choose how to run it
Self-managed or done-for-you.
Both paths give you the full system.
After setup — choose your path
Self-managed
- Full handover and team training
- Complete prompt library + SOPs support included
- No ongoing fee required
Done-for-you
- Monthly management by Optilinked
- Content + campaign support included
- New templates added monthly
Find out if your NGO is ready for AI
Start with the free readiness check. 10 minutes. Shows you exactly where AI can save your team the most time — with no commitment to go further.
